The Metropolitan Police Youth Football Club ("we", "our", "us") takes your privacy very seriously.
This Privacy Notice sets out how we use and look after the personal information we colect from you. As the organisation who is responsible for, and controls the processing of your personal data, we are the data controller, and sometimes also the data processor, and will take reasonable care to keep your information secure and to prevent any unauthorised access or use of it.
We may update this Privacy Notice from time to time, and will inform you of any changes in how we handle your personal data.
Information we may collect from you
Personal data means any information about an individual from which that individual can be identified.
We may collect, use, store and transfer some personal data of our participants and their parents or guardians, and other members. The data we collect from participants may include:
Name, date of birth and gender
Contact information, such as home address, email address and telephone numbers
We may hold some health data or other special category data of some of our participants or members for the purposes of their health, wellbeing and welfare, and safeguarding. Where we hold this data it will be with the explicit consnt of the participant or, if applicable, the participant's parent or guardian.
Where we need to collect personal data to fulfil our responsibilities and a participant fails to provide that data, we may not be able to honour or administer their participation in football.
How is your personal data collected?
A participant may give us their personal data by filling in forms or by corresponding with us by post, phone, email, in person, via our website or otherwise.
How will we use your personal data?
We will use personal information only for the purposes for which we have been provided such with such information.
The reason we need participants’ and members’ personal data is to be able to manage the our football club; to administer memberships; to deal with sanctions. Our lawful basis for processing personal is that we have a contractual obligation to individuals as participants or members to provide the services of a football association.
We have set out below a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
To respond to your enquiry; Contractual
To administer the relevant competition; Contractual
To send information to you; Contractual
To fulfil any contract that we may enter into with you; Contractual
For research purposes; Legitimate interest - For example, why you no longer play/referee, how we could improve your experience
To send marketing information to you in accordance with the provisions set out below; Consent – we will only send direct marketing if the individual is an existing member, participant or other user of the site and the individual has not previously objected to this marketing, or, has actively provided your consent.
To publish your views or comments on this Site, any other website operated by us or our subsidiaries or in other media. Legitimate interest – If a participant and / or member does not want us to do this, they can object to this processing by contacting us via the details in the Contact Us section below.
If you submit your views to us via our contact form we will circulate them internally for training and management purposes Legitimate interest – If a participant or member does not want us to do this, they can object to this processing by contacting us via the details in the Contact Us section below.
Sending out County FA information and updates Performance of a contract
Sharing data with coaches, to run educational courses, training sessions or enter events. Performance of a contract
Sharing data with leagues, county associations and other competition providers for entry in events. Performance of a contract
Sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority The County FA has a legitimate interest to run the organisation efficiently and as it sees fit. Application for funding is a purpose that benefits the County FA, participants and its members.
Publishing match and league results Consent - We will only publish your personal data in a public domain, including images and names, if you have given your consent for us to do so.] in the case of children, only with written consent of parent/guardian
Publishing club and league contact details in our annual handbook and/or App
For the purpose of administering leagues and clubs, along with county competitions. This data is deleted each season and renewed with your annual consent
Sharing referee data with Clubs, leagues, County Associations and Referee Associations Legitimate Interest - If a referee does not want us to do this, they can object to this processing by contacting us via the details in the Contact Us section below.
Team Talk – Our newsletter: We would like to send you our newsletter by e-mail. Our newsletter contains useful information for all players and managers and as a new member you will automatically be added to our mailing list. If you would prefer not to receive the newsletter you can unsubscribe at any time.
Protection of your personal data
We are committed to protecting your privacy and have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. However, the nature of the Internet is such that the data may in some circumstances flow over networks without full security measures and could be accessible to unauthorised persons.
We keep personal data on our participants, members and other website users while they are signed up to MPYFC. We will delete this data 3 months after an individual has ended their membership or affiliation, or sooner if specifically requested and we are able to do so. We may need to retain some personal data for longer for legal or regulatory purposes.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
When you visit our website, the website, we may collect, process and use informing about you which may not personally identify you but which may be helpful for improving the operation of the website. Such information may be collected through "traffic data" and may entail the use of "cookies", "IP Addresses" or other numeric codes used to identify your computer. You can delete cookies or configure your computer to reject them, although this may disable the website’s ability to manage individual sessions.
Third Party Links
All data subjects have the right to:
Request access to your personal data
Request rectification of the personal data that we hold about you.
Request erasure of your personal data where there is no good reason for us continuing to process it.
Object to processing of your personal data for direct marketing, or where we are processing on the grounds of a legitimate interest of that interest is overridden by your rights and freedoms.
Request restriction of processing of your personal data while we establish the data's accuracy, or verify an overriding interest to object to processing; where our use of the data has been unlawful but you do not want us to erase it; where you need us to hold the data to establish, exercise or defend legal claims.
Request the transfer of your personal data to you or to a third party in a structured, commonly used, machine-readable format.
Withdraw consent at any time where we are relying on consent to process your personal data.
Complain at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).